Project Management Office (PMO)
Deliver projects on time, on budget, and with full visibility.
About This Service
When you run multiple initiatives at once, the biggest problem is not effort. It is lack of visibility and coordination. Deadlines slip, priorities change mid-week, and leaders end up chasing updates instead of making decisions.
Our PMO service puts a simple operating system in place so everyone knows what is happening, what is at risk, and what needs a decision. You get one clear weekly rhythm, one reporting format, and practical controls that keep projects moving without adding bureaucracy.
We build and run a lightweight PMO layer that improves delivery speed, reduces surprises, and gives leadership a clear view of progress across all active projects.
Who This Is For
If you recognize yourself here, this service is a strong fit.
Teams Running Multiple Workstreams
- •You are managing several initiatives in parallel, and visibility is inconsistent
- •Ownership and timelines are not always clear across teams
- •Progress updates require chasing people and piecing information together
Organizations Struggling with Predictable Delivery
- •Deadlines slip due to shifting priorities and unclear scope boundaries
- •Risks and dependencies are discovered late, not early
- •Teams feel busy, but delivery does not feel reliable week to week
Vendor-Heavy or Cross-Team Execution
- •External partners or multiple departments drive critical parts of delivery
- •Handoffs, dependencies, and approvals create delays and rework
- •You need a consistent way to track performance, quality, and accountability
Good to know: This is not the right fit if you only need a one-time project plan for a small task, or if you already have a mature PMO with consistent reporting and governance in place.
What We Do
We put structure around execution, so projects move forward with clarity. Our focus is simple: create one operating rhythm, one source of truth, and the right controls to keep delivery predictable.
Delivery Operating System
- •A clear weekly rhythm for planning and status
- •Defined roles, ownership, and escalation path
- •Simple templates and rules that teams actually use
Project and Portfolio Tracking
- •One dashboard for all active initiatives
- •Milestones, owners, and deadlines clearly visible
- •Dependencies and bottlenecks mapped and managed
Risk and Scope Control
- •Risk and issue tracking that prevents surprises
- •Change requests handled with impact and trade-offs
- •Quality checkpoints before "done" is accepted
Executive Reporting
- •Leadership-ready weekly updates
- •What is on track, what is off track, and what needs a decision
- •Less status chasing, faster decisions
We turn busy, scattered execution into predictable delivery with clear ownership, a single weekly rhythm, and leadership-ready visibility.
What You Get
A clear set of documents, tracking, and operating rhythms that make delivery predictable across all active initiatives, including ownership, timelines, risks, and leadership-ready reporting.
Core deliverables (typical)
- PMO Operating Model and Cadence (weekly rhythm, meeting structure, roles, and escalation path)
- Portfolio Dashboard (single source of truth for projects, status, milestones, owners, dependencies)
- Weekly Status Pack (leadership-ready weekly update format, what is on track, what is at risk, decisions needed)
- Risk, Issue, and Dependency Log (RAID tracking with owners, mitigations, and follow-ups)
- Decision Log and Change Control (written decisions, scope change requests, impact, and trade-offs)
- Delivery Templates and Playbook (project kickoff, milestone plan, action tracking, quality checkpoints)
Optional add-ons (as needed)
- +Vendor Delivery Management (vendor plans, weekly follow-ups, acceptance criteria, performance tracking, escalation)
- +Launch PMO (focused delivery support for a specific goal like product launch, market entry, migration, or major rollout)
- +Tooling Setup and Dashboards (Jira, Notion, ClickUp, Asana setup, workflows, and reporting dashboards)
- +PM Enablement and Training (light training for project owners and team leads to run the system consistently)
Deliverables are adapted to your stage, budget, and timeline, with clear scope and written decisions
to avoid surprises.
How We Work
A lean, structured delivery approach designed for founders and growing teams.
Assess
We start by understanding your goals, constraints, and current situation through in-depth consultations to capture your unique requirements.
Define
We agree on scope, priorities, success metrics, and the plan, ensuring alignment with your vision and objectives.
Execute
We run the plan, remove blockers, and keep stakeholders aligned through transparent communication and measurable results.
Stabilize & Handover
We finalize documentation, share the playbook, and run a handover session, so your team can operate the system without us.
We keep scope realistic. If specialized needs arise, we bring in trusted specialists project-based.
Engagement Options
Choose the format that fits your stage.
Strategy Sprint
(1–2 weeks)
Best when you need clarity fast. We define MVP scope, priorities, and a realistic execution plan.
Execution Support
(4–8+ weeks)
We stay involved during delivery. We guide key decisions, coordinate vendors, and keep the build on track.
Virtual CTO Add-on
& Advisory
For non-technical founders who need ongoing guidance on architecture, vendor management, and security basics.
All engagements start with a short discovery meeting to clarify scope, timeline, and expectations.
Frequently Asked Questions
Stop guessing. Start delivering with confidence.
Book a discovery meeting, and we will map your active initiatives, identify what is blocking delivery, and propose a lightweight PMO setup that fits your team.
Request a free consultationA 30-minute discovery meeting to assess fit and outline options. No sales pitch, just clarity.